Resources for Affected Districts

  • Texas Education Agency-Related Resources

    TEA Summary of Agency Action: Hurricane Harvey Response — Commissioner of Education Mike Morath testified before the Texas Senate Education Committee November 6, 2017, to provide an update on issues related to Hurricane Harvey. Download the presentation slides.

    TEA Summary of Agency Action: Hurricane Harvey Response — Commissioner of Education Mike Morath testified before the Texas House Public Education Committee October 12, 2017, to provide an update on how TEA has responded to the needs of districts affected by Hurricane Harvey. Download the presentation slides.

    TEA Document on Hurricane Harvey Funding Issues — When testifying before the Texas House Public Education Committee on October 12, 2017, Commissioner of Education Mike Morath provided this document providing information on school funding issues related to Harvey.

    TEA Hurricane Harvey School/District Resources Webpage — Be sure to check the webpage that TEA created to post links to information schools and districts may need related to Hurricane Harvey. New links are being added daily. See the latest postings.

    TEA Hurricane Harvey Parent Resources Webpage — TEA is posting links to information for parents of students affected by Harvey. Information ranges from new hotlines being set up for parents to call for information on enrolling their displaced students to information from the Texas UIL and on school meals. Visit the page.

    Hurricane Harvey and Federal Grant Funds — The TEA Department of Grants Compliance and Oversight (GCO) has posted a webpage dedicated to the hurricane’s effect on federal grant funding. Visit the page.

    TEA Deadline Extensions — To assist school districts experiencing the effects of Hurricane Harvey, a number of deadlines have been extended.

    • New: TEA is extending the due date for the 2017-18 Perkins Reserve Grant and changing the start date of the grant. Applications must now be received by TEA in the Document Control Center by 5 p.m. (Central Time), October 26, to be considered for funding. The grant period will now be December 13, 2017, to August 31, 2018. 
    • October 2 is the extended deadline for submitting appeals of academic accountability ratings for all districts and charters in the 58 counties declared disaster areas by Gov. Greg Abbott. Learn more.
    • 30-day extension for appeal of the preliminary 2016-17 School and Charter FIRST ratings for districts and charter schools in counties that fall within Gov. Greg Abbott’s disaster proclamation. Learn more.
    • The window to update participation counts for the December 2017 STAAR EOC administration has been extended through 11 p.m. September 21. Learn more.
    • The Tax Information Survey and the Staff Salary data collections are now due by midnight on September 30. Details on each data collection will be released to applicable school districts through a targeted listserv, email, or system message. Learn more. 
    • Funding for the High-Quality Prekindergarten Grant will be extended until December 31 (the last day to obligate any HQPG funds to any activity or supply).

Instructional Materials

  • Districts That Need Instructional Materials
    Per TEA, districts that need materials, either because of enrollment of students displaced by the hurricane or property damage, are encouraged to take advantage of the new needs list transaction in EMAT before making purchases. The agency has created this new transaction type to allow districts to build a needs list to inform potential donors of instructional materials needs. The intent is to coordinate donations so that districts’ specific needs are met efficiently. Learn more.

    Reporting Destroyed/Lost Adopted Instructional Materials
    Per TEA, districts that lost adopted instructional materials because of Hurricane Harvey must report the losses in EMAT so that TEA staff can update local instructional materials inventories. Districts report the loss of most instructional materials using the TEX-012. Districts report the loss of special instructional material (braille, large-print, or audio) using the TEX-009. Both forms are available in EMAT. The agendy asks that Harvey-affected districts file those reports in EMAT no later than February 1, 2018, so that all inventories are corrected prior to the end of the 2017‒18 EMAT ordering year.

    Information Specific to Special Instructional Materials
    As noted above, lost or destroyed braille, large-print, and audio materials must be reported using the TEX-009 (available in EMAT). For districts in the 58 counties declared disaster areas by Gov. Greg Abbott, TEA will provide needed replacements free of charge for the 2017‒18 school year. Please contact Debbie Gonzales (debbie.gonzales@tea.texas.gov) or Lea Ann Lee (leaann.lee@tea.texas.gov) with questions specific to the loss and replacement of special instructional materials.

    McGraw-Hill Education is Offering Hurricane Harvey Relief
    McGraw-Hill Education is offering assistance on many state bid core student and teacher materials. Please work directly with your local McGraw-Hill representative, or contact texas.support@mheducation.com or 866-341-9338 for assistance.

    Hurricane Relief Assistance from Houghton Mifflin Harcourt – Across Texas, schools and communities are showing resilience in rebuilding in the aftermath of Hurricane Harvey. HMH has established a dedicated customer support pathway to address urgent needs, so teachers and school leaders can put their primary focus on supporting their students. Get the help you need by calling 800-291-2187, 8 a.m.-5 p.m. CT, or by emailing hurricanerelief@hmhco.com available 24/7. 

    Through the Simon & Schuster Education & Library marketing department, the company is offering to any Texas public or school library damaged by Hurricane Harvey a donation of 250 “Best of” titles to help in the restoration of their collections. Schools and libraries that wish to request assistance can email Simon & Schuster at education.library@simonandschuster.com.

Miscellaneous Resources

  • New: Mold Cleanup and Remediation Resources from the Centers for Disease Control
    Find fact sheets and other resources from CDC and EPA on mold cleanup, removal and remediation.

    Hurricane Harvey Relief Program for Fine Arts in Texas Schools – Hostedon GoArts.Org by TMEA, TAEA, TETA, TDEA, TBA, TODA, TCDA, TMAC, and ATSSB, the site allows donors to find schools that need help with their fine arts programs, and provides a way for educators in affected schools to provide basic information about their program, and complete a list of immediate needs for school-owned items and student needs and/or request moral support through an adopt-a-program format. Learn more.

    Webinar on How Schools Can Access FEMA’s Public Assistance Program – The Readiness and Emergency Management for Schools Center and the U.S. Department of Education’s Office of Safe and Healthy Students hosted a webinar September 19 that provided an overview of FEMA’s Public Assistance Program, which awards funds to help repair, restore, and clean up educational facilities that have been damaged during a disaster, and assists with mitigation and recovery efforts. During the webinar, presenters described the process and specify eligibility requirements for institutions of higher education, public K-12 schools and school districts, and nonpublic K-12 schools. Presenters also fielded questions from participants during a dedicated Q&A session. View the recorded webinar.

    Discount on Furniture from K-Log – From now through December 31, 2017, K-Log is doubling the discount extended under all of their cooperative purchasing agreements and contracts to customers located in the major disaster declaration counties impacted by the devastating hurricanes. Eligible agencies including schools, colleges and universities, public libraries, all government agencies, and not-for-profit organizations that are members of K-Log cooperative partner agencies or contracted organizations. Members in the affected counties will receive a 10 percent discount from published net pricing for all items in the K-Log catalog and on our website. Learn more.

    Free October SAT Registration and CSS Profile Fee Waiver for Hurricane Harvey-Impacted Students – The College Board has announced it will offer to students affected by Hurricane Harvey a free October SAT registration as well as a fee waiver for a College Scholarship Services (CSS) Profile, which students use to apply online for nonfederal financial aid from almost 400 colleges, universities, professional schools, and scholarship programs. Get the details.

    UIL Eligibility of Displaced Students — On August 31, the UIL announced it will release the Athletic Eligibility Waiver for Student Athletes Displaced by Hurricane Harvey (Hurricane Harvey Waiver) to all schools in the coming days. In the meantime, they emailed superintendents and athletic directors information for schools to begin to determine the eligibility of displaced students enrolling in their schools. More information will be shared as it becomes available.

Other Disaster Relief Resource Pages

  • Rebuild Texas Website for Communities – The Governor’s Commission to Rebuild Texas has launched www.RebuildTexas.Today, a real-time information resource for local officials in the communities impacted by Hurricane Harvey. The website will provide the most current and reliable information on state and federal resources available for the rebuilding of infrastructure, including roads, bridges, schools and government buildings. Visit the site.

    Pearland ISD Disaster Relief webpage — Links to local and state/federal resources. Visit the page.

    “Principals Helping Principals” is a Google spreadsheet that has been circulating via social media that allows campuses around the country to pair up with storm-affected campuses to provide needed aid. Find that here. (Get the back story on Principals Helping Principals.)

    Region 4 ESC Disaster Recovery webpage — Links to resources to assist our school districts in the recovery from the effects of Hurricane Harvey. Find it here.

    TASB Hurricane Harvey Resource webpage — Links to legal resources, HR resources, facility resources, BoardBook resources, and more. It also includes links to resources from the TASB Risk Management Fund, which has advised districts that need to file claims to do so at tasbrmf.org/claims. Call 800-482-7276 ext. 6800 for immediate help. Keep your receipts for any temporary property repairs or mechanical repairs/detailing for vehicles. Visit the resource webpage.

    TASBO has opened a new Hurricane Harvey Forum on TASBO Connect to all TASBO members, as well as non-members located in ESCs impacted directly by Hurricane Harvey. Visit TASBO's Hurricane Harvey resources webpage, which includes sample board resolutions and contract addendums as well as a list of purchasing cooperatives. The page also provides links to webinars on emergency contracting and disaster recovery.

    TCEA is matching classrooms that need assistance with school supplies with individuals willing to help. Educators in need of supplies for their classrooms that were damaged by the storm should complete this short form outlining what they need. Be as specific as possible, even including photos or brands of the items. Learn more.

    The Texas Library Association and Texas State Library and Archives Commission are working together to coordinate a response to damage caused to libraries and archives across the Houston and gulf coast region. It is very early yet in terms of knowing how much damage there has been to Texas public, school, academic, and special libraries and archival collections. They are reaching out to the library and archives community for information on damage. In the meantime, they recommend use of available channels such as TLA electronic discussion lists (e.g., pld@txla.org; culd@txla.org; tasl@txla.org; sld@txla.org) and social media to report damage. TLA and TSLAC will be monitoring those lists and keeping track of reported damage. TLA has its Disaster Relief Fund available and TSLAC is considering how it can make resources available as well. As damage is assessed, they will provide more information on the availability of these resources. Find information on applying for disaster relief funds.

Assistance for Individuals

  • Disaster Distress Helpline - SAMHSA’s Disaster Distress Helpline provides 24/7, 365-day-a-year crisis counseling and support to people experiencing emotional distress related to natural or human-caused disasters. Learn more.

    On September 21, the governor extended the proclamation suspending both state and local hotel and motel occupancy taxes for relief-effort personnel and victims of Hurricane Harvey till October 23. Learn more.

    All those who need recovery assistance from FEMA are being asked to register at disasterassistance.gov.

    Talk to a professional about emotional distress by calling the Disaster Distress Helpline at 1-800-985-5990 or texting “TalkWithUs” to 66746.

    myON, a digital reading platform offering unlimited access to thousands of books and daily news articles written just for kids, in English and Spanish, is providing free access to 10,000 digital books to families, shelter workers, community volunteers, and others who are helping children through this challenging period. Learn more.

    NEA (TSTA) Member Benefits is offering help for hurricane victims in these counties: Aransas, Bee, Brazoria, Calhoun, Chambers, Fort Bend, Galveston, Goliad, Harris, Jackson, Kleberg, Liberty, Nueces, Matagorda, Refugio, San Patricio, Victoria, and Wharton. NEA (TSTA) members can reach the Member Service Center by telephone or email: 800-637-4636 or online here to determine which NEA MB Partner offers might apply. Learn more.

    Texas AFT members may also apply for assistance via this link. The organization’s Share My Lesson website provides access to lesson plans related to the devastation and loss of life from events such as hurricanes. Visit that site.

    Also see a list of resources being maintained by The Texas Tribune.

Texas Library Disaster Grants

  • The Texas Library Association (TLA) has announced that $102,600 from the organization’s Disaster Relief Fund will be awarded to 25 libraries impacted by Hurricane Harvey. Grants range from $2,500 to $15,000 and can be used for technology, facility repair, collections, furnishings, or other needs related to storm damage. Academic, public, school and special libraries were eligible to receive assistance. A number of school district libraries will receive grants. See the list.

Videos of Hurricane Harvey Sessions from TASA/TASB Convention

  • To assist TASA and TASB members in their continuing response to the challenges related to Hurricane Harvey recovery, TASA/TASB livestreamed a special strand of concurrent sessions from the TASA/TASB Convention in Dallas October 6-7. Videos of those sessions are now viewable on the TASA Facebook page. Access the videos here.